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How Would You Like to Use Your Funds? » Young Audiences of Oregon & SW Washington

How Would You Like to Use Your Funds?

Young Audiences Artists

Young Audiences teaching artists are dedicated professionals selected through a rigorous application process that assesses both their artistic abilities and skills as teachers of young people. After acceptance onto Young Audiences’ roster, they receive professional development in best practices and regular formal evaluation.

You can view our artists and programs by clicking here. You can also contact Josephine Kuever at josephine@ya-or.org or 503-225-5900 x231.

Other Choices

Click here for instructions on paying an individual community artist who is not on the Young Audiences rosterFor example: Ralph Nelson, Carol Knutson, or another community artist For example: Oregon Symphony, Portland Opera, Ethos, Oregon Children’s Theatre
For example: Art supplies, music instruments, busing costs to go on an arts-related field trip, a kiln, costumes for a play. Also arts services such as piano tuning or rights to a play. Professional development is only applicable for payment if it is intended to directly strengthen the arts experience of students.

Non-Roster Artist Payment

(arts programs not listed in the Educator’s Guide)

Young Audiences Run for the Arts funds may be used to purchase the services of community artists or arts organizations not listed in the Educator’s Guide on our website. Young Audiences does not have programmatic or scheduling control over these services, but does act as the fiscal agent for this programming.

Have you already paid the artist and need to be reimbursed? Please check the box for “School already paid artist” in Section A and submit a copy of your check and their invoice with the 2016-17 Run for the Arts Payment Form. Please note that you will be responsible for providing tax information to the artist, if applicable.

Step 1

Download these two files and have the artist fill them out:

Step 2

Ask the artist for an invoice for their program (should include their name, address, the services they are providing, and their fee)

Step 3

Download and fill out the 2016-17 Run for the Arts Payment Form (be sure to check Non-Roster Arts Program (A) under Type), then submit it with the materials from the artist to Young Audiences. The principal or an RFA ManagerinfoIf a school has Run For The Arts funds, the principal may designate one or more “fund managers” who will be allowed to sign RFA forms (and thus authorize payments from the school’s Run For The Arts account) on the principal’s behalf.‘s signature is required.

Step 4

We will process the paperwork and schedule the artist for payment. You will be sent a confirmation invoice which will show the total amount deducted from your Run for the Arts account (artist payment plus the processing fee) and their payment date(s). The artist will also receive a confirmation invoice.

Artist Payment Schedule

If the artist you are contracting with would like to know when they will be paid, you can refer them to this document:

Non-Roster Arts Organization Payment

(arts programs not listed in the Educator’s Guide)

Young Audiences Run for the Arts funds may be used to purchase the services of community artists or arts organizations not listed in the Educator’s Guide on our website. Young Audiences does not have programmatic or scheduling control over these services, but does act as the fiscal agent for this programming.

Have you already paid the organization and need to be reimbursed? Please check the box for “School already paid artist” in Section A and submit a copy of your check and their invoice with the 2016-17 Run for the Arts Payment Form. Please note that you will be responsible for providing tax information to the artist, if applicable.

Step 1

Ask the organization for an invoice for their program (should include their name, address, the services they are providing, and their fee) and a W-9 (if we don’t have one on file).

Step 2

Download and fill out the 2016-17 Run for the Arts Payment Form (be sure to check Non-Roster Arts Program (A) under Type), then submit it with the materials from the artist to Young Audiences. The principal or an RFA ManagerinfoIf a school has Run For The Arts funds, the principal may designate one or more “fund managers” who will be allowed to sign RFA forms (and thus authorize payments from the school’s Run For The Arts account) on the principal’s behalf.‘s signature is required.

Step 3

We will process the paperwork and schedule the organization for payment. You will be sent a confirmation invoice which will show the total amount deducted from your Run for the Arts account (payment plus the processing fee) and their payment date(s). The organization will also receive a confirmation invoice.

Pay (or be Reimbursed) for Art Supplies, Equipment and Transportation

All expenses must be intended for use in an arts experience for students (e.g. clay, sheet music, marimbas, a kiln, cameras, etc.) or be payments to artists or vendors that indirectly benefit the arts experiences of students (e.g. piano tuning, kiln repair, bus to symphony, rights to a play, etc.).

Download and fill out the 2016-17 Run for the Arts Payment Form (be sure to check Arts Supplies (B) or Arts Services & Transportation (C) under Type), then submit it with supporting receipts or invoices to Young Audiences.

If the vendor will send you an invoice for the amount, we can pay them directly. If they require payment up front, we can reimburse whoever paid. The principal or an RFA ManagerinfoIf a school has Run For The Arts funds, the principal may designate one or more “fund managers” who will be allowed to sign RFA forms (and thus authorize payments from the school’s Run For The Arts account) on the principal’s behalf.‘s signature is required.

Pay for Professional Development

Up to 25% of Run For The Arts funds collected in a year may be used for teachers to attend workshops that strengthen arts instruction in the classroom.

Download and fill out the 2016-17 Run for the Arts Payment Form (be sure to check Professional Development (D) under Type), then submit it with supporting invoices to Young Audiences.The principal or an RFA ManagerinfoIf a school has Run For The Arts funds, the principal may designate one or more “fund managers” who will be allowed to sign RFA forms (and thus authorize payments from the school’s Run For The Arts account) on the principal’s behalf.‘s signature is required.

Fund Manager Authorization Form

This form allows the principal to designate one or more Run For The Arts “fund managers” who will be allowed to sign RFA forms (and thus authorize payments from the school’s Run For The Arts account) on the principal’s behalf.